Job Description
1. Verifies the requisition received from the project site as to adequacy of the specifications and completeness of the drawings in relation to the Bill of Quantities.
2. Enquiries and requests for quotations
2.1. Prepares enquiry forms with complete details of scope of works. Have it verified and approved by Commercial Manager.
2.2. Once approved, sends to relevant subcontractors and requests for quotations. Follows up quotations as required.
3. Checks and analyzes subcontractor’s submitted quotations in comparison to the Bill of Quantities, specifications, terms and conditions of their offered price, inclusions and exclusions of the offered price.
3.1. Prepares bid summary showing comparison of subcontractor submittals and the main budgeted costs.
3.2. Analyzes the bid summary for any irregularities in the subcontractor’s quotes.
3.3. Clarifies with Suppliers/Subcontractors any significant differences in prices. Negotiates as necessary.
3.4. Checks all payment terms / down payment to ensure that this is in line with company requirements.
3.5. Enters details into SAP (Subcontract Master). Split up subcontract into BOQ item.
4. Drafts Letter of Intent and/or Letter of Award to the successful bidder. Forwards to the Commercial Manager for further checks, verification and approval. After which, sends the letter out.
5. Obtains pre-qualification documents of the successful bidder to be submitted to the Client/Consultant for approval.
6. Prepares the subcontract agreement (provided that there are no further objections and/or clarifications in relation to the works package). Have this checked, verified and approved by the Commercial Manager. After approval, sends the agreement to concerned subcontractor.
7. Deals with nominated subcontractors after receiving the nomination letters and quotations from the sites.
8. Checks BOQ and all drawings for relevant items to ensure no change in scope and clear limits of scopes. Otherwise, variations have to be considered.
9. Keeps a good tracking system in the Bill of Quantities to ensure that there are no erroneous duplication of works in the requisition forms from the Project Site and that the scopes of supply of the involved parties are clearly addressed.
10. Works out the costs of material or price escalation in coordination with the site, Accounts and subcontractors.
10.1. Prepares the monthly escalation summary
10.2. Sends to the Claims Department for claims against the client.
11. Works through ongoing inquiry files on package basis (Project wise). In case information are missing, checks own file (BOQ, Drawings, schedules) or sends request IOC to PM of the respective Site for any missing or unclear detail. Follows up with the Sites on the missing details periodically.
Desired Candidate Profile
Degree or diploma in Civil Engineering or relevant field
With at least 5 - 10 years of relevant experience in the construction / contracting company
Working knowledge of SAP or other procurement or ERP software
